Privacy Policy

Privacy Policy

01.Compliance with laws and regulations on the protection of personal information

We comply with laws and other regulations regarding the protection of personal information and handle personal information appropriately.

02.Acquisition of personal information

When acquiring personal information, we make every effort to clarify the purpose of use, and we obtain personal information in a lawful and fair manner.

03.Use of personal information

We use the personal information we have acquired for the purposes of use indicated at the time of acquisition, or within the limits reasonably related thereto, and only to the extent necessary for the performance of our business.

04.Provision of personal information to third parties

We do not provide personal information to third parties without obtaining the prior consent of the individual, except where legally prescribed otherwise.

05.Management of personal information

We maintain the accuracy of personal information, keep it up to date, manage it safely, and implement necessary and appropriate information security measures to prevent the loss, falsification, or leakage of personal information.

06.Respect for the rights of the individual concerning personal information

When we receive a request from an individual regarding his/her own personal information regarding its disclosure, correction, deletioon or use of such information, or a refusal to use or provide such information, we respect the individual’s rights regarding his/her personal information and respond in good faith.

07.Creation of policies and ongoing improvements to rules on personal information management

We ensure that our directors and employees aware of the importance of protecting personal information, and in order to use and protect personal information appropriately, we create and steadily implement personal information management rules in conformance with laws and regulations. Furthermore, we maintain and make ongoing efforts to improve these rules.

Basic Policy on the Proper Handling of Personal Identification Numbers and Specified Personal Information

01.Compliance with applicable laws, regulations and guidelines

With regard to the handling of personal identification numbers and specified personal information (hereinafter referred to as “Specified Personal Information, etc.”), we comply with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (the “My Number Act”), the Guidelines for the Proper Handling of Specified Personal Information (business practitioners’ edition), and the Act on the Protection of Personal Information.

02.Purpose of use

We use Specified Personal Information, etc. provided to us for the following purposes.

1. Administrative actions concerning employees, their dependents and Category 3 insured persons
   1. Administration of withholding tax slips
   2. Administration of the submission of declarations, notifications, and application forms related to employee asset formation
   3. Administration of health insurance and employees’ pension insurance notifications/applications and claims
   4. Administration of unemployment insurance and workers’ compensation insurance notifications/applications and claims/creating certifications
   5. Administration of notifications related to corporate pensions/applications and claims
2. Administration of real estate rental fees, remuneration, etc.
   1. Administration of payment records related to real estate transactions
   2. Administration of payment records related to remuneration, fees, contracts, and monetary awards
3. Administration of dividend payments, etc.
   1. Administration of payment records related to dividends and distribution of surpluses
   2. Administration of employee stock ownership plan

03.Matters related to safety measures

We have established and comply with separate “Rules for Handling Specified Personal Information” to prevent leakage, loss, or corruption of Specified Personal Information, etc. and to otherwise appropriately manage personal identification numbers.

04.Contact for questions and complaints

General Affairs Division, Head Office, Aoyama Special Steel Co., Ltd. （TEL：03-3552-5251）